Section 1. Officers Enumerated: The elective officers of the County Committee shall be a chairperson, a first vice chairperson, a second vice chairperson, a secretary, a treasurer, and one area representative from each precinct area. In addition, the chairperson may, with the approval of the Executive Committee, appoint such other officers as may be deemed necessary. Each officer shall be an elected or appointed precinct committeeperson.
Section 2. Term of Office: Each elected officer shall hold office from the date of his/her election at the biennial organization meeting until his/her successor is elected at a Committee meeting. The Chair with the approval of the Executive Committee may appoint a Precinct Committeeperson to perform the duties of the office until an election can be held. When an office becomes vacant for one of the following reasons, a special election to fill the position shall be conducted at a committee meeting after notice of said election:
a. Until said officer ceases to hold membership in the County Committee
b. Officer ceases to be a precinct committeeperson under the provisions of Article II Section 2. Of these bylaws.
c. Resignation of the officer.
d. Incapacitating mental disorder, when judicially determined.
e. Failure to perform the duties of the office due to illness or other reasons beyond the period of three consecutive months without prior approval of the Executive Committee. In such cases, the Cochise County Committee at a regular or special meeting shall conduct a vote of the committee to approve or reject a declaration that the seat is considered vacant.
f. Appointed officers shall hold office at the pleasure of the Executive Committee.
g. Death of the officer.
Section 3. County Chairperson: The County Chairperson shall preside at all meetings, recommend appointments as Precinct Committeepersons with help and advice of Area Representatives and submit their names to the Board of Supervisors for approval, to fill Precinct Committeeperson vacancies, and appoint persons to fill vacancies in County Committee offices with the approval of the Executive Committee, as provided by State Statute and these bylaws. Chair will coordinate or delegate fundraising, the online newsletter, media relations, website maintenance and play a major role in candidate recruitment and work with affinity groups. Chair shall direct the issuance of notice of all meetings, keep the roll of membership of the County Committee and the Executive Committee, and their addresses and telephone numbers, and have custody of all permanent records of the County Committee and Executive Committee, except financial records.
Section 4. First Vice Chairperson: This Chairperson shall act on behalf of the County Committee in the absence of the County Chairperson and shall coordinate public events and other forms of outreach to the general community.
Section 5. Second Vice Chairperson: This Chairperson shall act for the County Committee in the absence of the County Chairperson and the Vice Chairperson for Events and Outreach, shall work with Area Representatives and Precinct Committeepersons to build a grassroots network in virtually all precincts, and shall work with clubs to strengthen them.
Section 6. Secretary: The Secretary shall keep a record of all proceedings and meetings of the County Committee and Executive Committee, providing official minutes thereof.
Section 7. Treasurer: As specified in ARS 16-907 A, a committee may not contribute, expenditure or disbursement without the authorization of the Treasurer or the Treasurer’s designated agent. The Treasurer shall receive all monies of the organization, giving receipt for donations or other monies and shall deposit them in the appropriate bank account in a timely manner. The Treasurer shall disburse the funds of the organization as designated by the Executive Committee and shall monitor the budget, keep a record of all receipts and disbursements and prepare all financial reports. The Treasurer shall report the financial condition of the organization at all business meetings of the County Committee and Executive Committee. The financial books and records shall be audited biennially by an accountant designated by the Executive Committee, and a report of such audit shall be given after being completed in a timely manner.
Section 8. Affirmative Action Outreach Moderator: The Affirmative Action Outreach Moderator is responsible for reporting to the ADP Affirmative Action Committee and creating an Affirmative Action committee within the county. The Affirmative Action Outreach Moderator will be an elected Precinct Chairperson as they must be a state committee member and must attend the state ADP meetings. The core responsibility of the committee is to help build a committee membership that is reflective of the population of Arizona with respect to characteristics including race, ethnicity, sex, age, disability, sexual orientation, gender identity, and rural residence. They will also identify groups that are underrepresented, develop priorities, strategies, action plans, timelines and a corresponding budget on an ongoing basis to bring underrepresented groups into the Party organization as Precinct Committeepersons and State Committeepersons, and will help the State Committee determine underrepresented groups and develop strategic
goal and plans to have these groups be represented in the CCDP and the ADP.
Section 9. Area Representative: The Area Representative shall represent his/her area on the Executive Committee and is responsible for party communications within that area. Working with any Democratic Club Representatives that are in or overlap his/her area, the Area Representative helps organize area participation in voter registration, Get Out The Vote (GOTV) and Permanent Early Voting List (PEVL) campaigns, and all other activities officially endorsed by the County Committee or the Executive Committee, recommends persons to fill precinct committeeperson vacancies and sees to the timely distribution of election petitions to the precinct committeeperson candidates for election or reelection in his/her area. Area Representatives will organize activities with Precinct Committeepersons within and across precincts to identify supporters, recruit activists, and coordinate campaigns and team drives.